Bookkeeper/Billing associate

  • Location: Atlanta, GA
  • Type: Permanent
  • Job #21799


Boulo Solutions is sourcing Bookkeeper/Billing Associates for an Atlanta, GA based law firm. 

Responsibilities of the Bookkeeper
• General Accounting and Payroll
• Manage QuickBooks; reconcile and close books monthly
• Generate financials monthly, quarterly, yearly
• Follow proper accounting practices
• Support Tax related activities and ensure tax laws are followed (with CPA guidance)
• Assist with Payroll processing through Altera, ensuring proper deductions
• Manage online 401k deposit in association with payroll reports
• Coordinate activities with Executive Director and CPA firm, as necessary
• Handle Accounts Payable and Accounts Receivable
• Maintain accurate vendor accounts and communicate with vendors regarding invoices, payments, credits, renewals
• Reconcile bills ensuring appropriate pricing and discounts are applied
• Pay bills according to their payment terms
• Maintain copies of customer contracts and invoices in the manner established by GF
• Maintaining documents filing system (electronic and paper
• Process customer account payments in QB
• Provide client reports as requested by attorneys, partners, executive director
• Assist the Executive Director with other tasks as requested Responsibilities of the Billing Assistant
• Maintain billing records for attorneys/timekeepers
• Process customer account payments in billing software (Timeslips)
• Assist with entering timekeeper (attorneys) time and clients expenses into Timelips
• Make edits to prebills and generate invoices in final form to mail/email to clients • Submit bills electronically through various e-billing websites per client billing guidelines
• Maintain specific client billing requirements and ensure that requirements are met 
• Ensure accounts are up-to-date and accurate
• Communicate with customer when issues arise with payments or accounts are past due

Requirements for the Bookkeeper/Billing Assistant
• Proficiency in QuickBooks and Microsoft Office (Word, Excel, PowerPoint)
• Previous work experience in a law firm with strong knowledge and experience working with trust and IOLTA accounts
• Strong communication skills
• Self-motivated and proactive
• Ability to prioritize and complete tasks on time
• Willing to take on new tasks and responsibilities
• 3+ years of Bookkeeping experience
• Experience with Timeslips a plus
• Experience with Mac computers a plus
• Analytical, detail-oriented, organized, consistent, dependable
• Enthusiastic about learning new skills and software systems
• Ability to come into the office to meet with Executive Director at least 1-2x per month

This position is salaried at $45,000-$55,000 depending on experience. The ideal hybrid schedule can be negotiated for the right candidate.  This position comes with a benefit package which includes: health insurance (paid at 100% for employee), employee parking, dental insurance, Aflac, LTD and PTO. 

Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. Our clients are dedicated to building a diverse and inclusive workplace.  If this role sounds exciting but your past experience doesn't include every qualification in the job description, apply anyways! You may be just the right candidate. About Boulo: Boulo is the go-to recruiting expert for working mothers and employers that embrace flexibility for mutual benefit. With years of experience as recruiters, professionals and mothers, our optimism and hope knows no limits in making the workplace work for everyone. If you would like to receive updates about new jobs and jobs not publicly available, create your Boulo profile here: Joining the Boulo Community is free.