Boulo Solutions is partnering with a growing technology company to hire an Executive Assistant & Office Manager to join a small, collaborative team in downtown Birmingham, AL.
This is a hands-on, high-trust role at the center of a fast-moving technology startup. As Executive Assistant & Office Manager, you’ll work closely with the CEO to keep priorities moving, operations organized, and the office running smoothly. You’ll have direct exposure to leadership decisions, insight into how a tech company scales, and the opportunity to step in and take ownership wherever support is needed.
This role is ideal for someone who enjoys variety, thrives in a dynamic environment, and likes solving problems in real time. It’s not a rigid, siloed position—it’s a true startup “utility player” role with visibility, responsibility, and impact.
What You’ll Do
Be the CEO’s Go-To
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Support the CEO with day-to-day priorities, including calendar management, meetings, travel, and ongoing to-do items.
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Manage a living task list, proactively following up and closing loops.
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Reach out to customers, partners, and key stakeholders on behalf of the CEO as needed.
Support Growth & Opportunity Discovery
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Monitor relevant government databases for potential opportunities aligned with company strategy.
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Organize findings and help surface meaningful opportunities for leadership review.
Keep Admin & Financial Details Organized
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Collect company credit card receipts and submit them to the bookkeeper in an organized, timely manner.
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Prepare and reconcile expense reports for the three executive team members with accuracy and discretion.
Connect the Team & Track Progress
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Support internal communication across team members and departments.
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Track progress on the company’s project list, follow up on action items, and help keep initiatives moving.
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Assist with arranging company activities and, on occasion, larger company events.
Help Shape the Company’s LinkedIn Presence
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Learn the fundamentals of LinkedIn marketing and support posting activity.
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Work with a LinkedIn consultant and senior managers to help draft, schedule, and publish content.
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Track LinkedIn metrics (followers, engagement, reach) and help identify ways to improve performance over time.
Own the Office Experience
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Ensure the office environment is organized, stocked, and welcoming.
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Maintain supplies such as soft drinks, snacks, printer paper, and general office needs.
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Keep shared spaces tidy, including conference rooms and kitchen areas; run the dishwasher and maintain cleanliness as needed.
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Welcome guests, manage sign-ins, and coordinate lunch orders and pickups when meetings or visitors require it.
Who You Are
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Highly organized, adaptable, and comfortable juggling multiple priorities.
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A strong communicator who enjoys working closely with leadership.
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Naturally proactive—you notice what needs to be done and take initiative.
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Curious and eager to learn, especially in tech, marketing, and operations.
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Someone who enjoys being “in the middle of everything” and contributing across functions.
Why This Role
This is not a traditional Executive Assistant or Office Manager position. It’s an opportunity to be a trusted partner to the CEO, gain broad exposure across operations, strategy, and brand, and play a meaningful role in the day-to-day success of a growing technology company. If you’re energized by pace, ownership, and problem-solving, this role offers a unique and rewarding challenge.