• Location: Birmingham, AL
• Type: Part-Time
• Job #22227

Boulo Solutions is partnering with a Birmingham, AL based nonprofit looking to hire a Finance and Administrative Director to join their team. A successful candidate will excel in accounting and also enjoy handling administrative tasks needed to manage and maintain the office. If you want to join a great team that is making a difference conserving land and building trails in Alabama, this could be a good fit for you!
 
Hours: Full time, 9-5pm (1 day can be remote either Tues/Wed/TH after 90-day probationary period)
Salary: salaried position to be discussed in interview
Benefits: 20 days Current Paid Leave (with Extended Illness Bank for unused Current Paid Leave), Health, Dental, Vision, Simple IRA. 3% matching, Long-term disability, life insurance, $50 monthly cell phone reimbursement and 12 paid holidays 
 
Responsibilities 
 
Finance:
Accounts Payable

• • Manage vendors, ACH and W9's as needed

• • Pay invoices approved by Executive Director
    • Create checks in Quickbooks

• • • Issue positive pay approvals in iTreasury

• • • Process and record payments in FSD

• • • Process and record EFT and ACH payments in Quickbooks

• • Issue 1099s in January

Accounts Receivable

• • Process check payments to nonprofit and facilitate ACH, EFT and wire payments to nonprofit
    • Create deposit entries in QB

• • • Make copies of checks, deposit records, funding agreements, etc. associated with payment

• • • Scan documents to nonprofit folders

• • • Bank deposits

• • • Record restricted income in cash balance ledgers

Bank Account Management

• • Manage multiple bank accounts

• • Manage credit card donations and process online donations
    • Maintain access to all accounts

• • • Monthly debits, credits, and journal entries for all accounts in Quickbooks

• • • Download monthly statements and add to folder

• • • Reconciliations for all accounts

• • • Monitor Ceterra account for donations

• • • Work with Executive Committee on approvals for investments and transactions

• • • Complete annual compliance certification to process credit cards online

• • • Prepare requests for funds in accordance with funding agreements and file accordingly 

Reporting

• • Maintain income and expense records, check against monthly statement
    • Enter data to monthly income and expense report

• • • Enter data to monthly Cash Balance report
      • Update restricted funding ledgers

• • • • Update reserve and endowment calculations as needed

• • Report to Board Treasurer and Executive Director

Payroll & Benefits

• • Employee onboarding and offboarding
    • Process I-9 and E-Verify

• • • Maintain E-verify User Certification

• • • Add/remove employees to insurance and simple IRA program

• • Biweekly Payroll
    • Maintain timesheets and PTO usage reports

• • • Create checks in payroll portal with updated PTO, withholding, and submit to payroll contractor

• • • Review final payroll

• • • Save bi-weekly payroll to binders

• • • Create journal entry in QB for payroll

• • • Review quarterly 941s for accuracy and federal deposits

• • Manage SIMPLE IRA
    • Keep track of Raymond James accounts and employee contributions in binders

Insurance Policies

• • Keep policies up to date and pay invoices

Annual Accounting

• • Upload all annual banking and grant data to CPA firm

• • Work with CPA firm on all needs
• Keep Government and Financial Registrations up to date

• Annual Operating Budget
  • Prepare draft budget from individual staff budgets and operating expenses

• • Discuss and refine budget at Executive Committee budget retreat

• • Finalize budget and present to board for approval

• • Manage expenses to maintain adherance to budget

• Lease Management
• Annual Property Dues
• Handle Project Budgets

• Additional Accreditation Requirements

Administrative 

• ?Administrative Duties as needed:
  • Arranging board and committee meetings and other office meetings

• • Taking first draft of minutes for quarterly board meetings
  • Assisting Executive Director with scheduling and deadlines

• • Managing/ordering office supplies and other office management tasks as needed

• • Checking mail and taking care of invoices as needed
  • Assisting with mass promotional mailings

• • Creating folders or binders as needed for different proposals

• • Other duties upon request