Office Administrator

Office Administrator

  • Location: Birmingham, AL
  • Type: Permanent
  • Job #21604
  • Salary: $45,000.00


Boulo is helping our client, a rapidly growing low voltage and telecom contractor in the southeast, source candidates for an Office Administrator to join their team. If you are looking for a young, innovative company with a family-friendly work culture and tremendous room for growth, this could be a great fit for you! 

Employment Type: Full-Time
Flexibility: In-Office with very flexible and family-friendly work culture 
Pay: $45,000
Benefits: Health, Dental, Vision, PTO, 401K and Profit Sharing

Our client is a low voltage and telecommunications contractor with offices in Birmingham, Atlanta and Nashville that was established i 2018 and has grown exponentially over the last five years. Their mission is to make buildings, campuses, and environments safer, smarter, and simpler by combining their team and talents with products designed for a purpose and specialize in providing service for Fire Alarms, Structured Cabling, AV Systems, Access Control, Video Surveillance and Nurse Paging. Recent projects include Truist Park, Protective Life Stadium and the Georgia Tech Athletic Facilities.

Our client is seeking an experienced and proactive Office Administrator to join their team to support day-to-day business operations and ensure efficient running of their office. The Office Administrator will be responsible for various tasks ranging from new customer setup to generating invoices, customer follow-up, and AR tracking. The candidate will also be responsible for tracking business license renewals, vehicle maintenance, and company assets.


Responsibilities of the Office Administrator:

  • Assist with new customer setup by processing paperwork and updating company systems.
  • Generate and process invoices for customers, ensuring that payments are received on time.
  • Track outstanding accounts receivable and follow up with customers to ensure timely payment.
  • Monitor business license renewals, vehicle maintenance, and company assets, and ensure that all are up to date and in compliance with regulations.
  • Maintain office supplies and inventory, ensuring that supplies are always in stock and readily available.
  • Organize and schedule meetings, training classes, and other company events, ensuring that all participants are informed and prepared.
  • Assist other departments and team members with miscellaneous items as needed.
  • Develop spreadsheets and maintain databases to track various company metrics and data.
  • Perform data entry tasks accurately and efficiently.


Requirements of the Office Administrator:

  • Associate or Bachelor’s degree preferred.
  • 2+ years of experience in an administrative or clerical role.
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office suite, particularly Excel.
  • Ability to work independently and prioritize tasks.

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. Our clients are dedicated to building a diverse and inclusive workplace.  If this role sounds exciting but your past experience doesn’t include every qualification in the job description, apply anyways! You may be just the right candidate.
About Boulo: Boulo is the go-to recruiting expert for working mothers and employers that embrace flexibility for mutual benefit. With years of experience as recruiters, professionals and mothers, our optimism and hope knows no limits in making the workplace work for everyone. If you would like to receive updates about new jobs and jobs not publicly available, create your Boulo profile here: https://app.boulosolutions.com/signup/member. Joining the Boulo Community is free.


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