IN-OFFICE | FULL-TIME
Boulo Solutions is partnering with a private school in Birmingham, AL looking to hire a Business Office Assistant to join their team. If you enjoy Bookkeeping and are looking for a great culture with school holidays and wonderful tuition assistance, this could be a good fit for you!
Hours: 7:30-4 during the school year (Summer hours 8-3 M-Th and Friday 8-12)
Hourly rate: $25/hour based on experience (overtime offered)
Benefits: 401k, 10 days accrued PTO per year, all school holidays and 2 weeks at Christmas and spring break offered, health insurance
JOB DESCRIPTION
We are seeking an experienced Business Office Associate to handle all bookkeeping for the School. The ideal candidate will have 5+ years as an accountant or full-charge bookkeeper handling A/P, A/R, payroll, billing, cash receipts, account analysis and reconciliation, preparing schedules, and assisting with or handling an annual audit. Private school experience is a plus.
This is a fulltime, 12-month administrative position reporting to the Director of Finance and Operations. It is an hourly position with overtime available.
Key Responsibilities:
• Accounts Payable: Issue purchase orders. Processing vendor invoices, check requests and weekly check run. Handling vendor inquiries on past due invoices.
• Accounts Receivable: Generate/record billing for tuition, extended day, camp, and miscellaneous charges in FACTS.
• Enrollment Contracts: Prepare enrollment contracts for returning and new students. Set up payment plans.
• Financial Aid: Compile data from financial aid applications. Enter financial aid awards into contracts and billing.
• Cash Receipts: Apply cash receipts and payments to parents’ accounts. Prepare and make deposits.
• Payroll: Prepare monthly payroll. Conduct I-9 verifications.
• Account Analysis/Reconciliation: Reconcile bank account statements, FACTS records, and other accounts as necessary to school’s books. Reconcile donation records to school’s books. Reconcile financial aid awards to billing. Prepare schedules. Respond to budget allocation inquiries.
• Reporting: Prepare enrollment/contract status reports.
Additional Responsibilities:
• Create FACTS forms for auxiliary program registrations.
• Assist with carpool.
• Other duties as needed and assigned by the Head of School and/or Director of Finance and Operations.
Preferred Qualities and Qualifications:
• 3+ years as an accountant performing bookkeeping duties or 5+ years as a full-charge bookkeeper/controller
• Must be organized, both with time and environment, and timely and accurate with work.
• Knowledge of Microsoft Outlook and Word. Proficient in Excel.
• Knowledge of FACTS, QuickBooks Online, QuickBooks Bill Pay, and Veracross a plus.
• Independent school experience a plus.
• Good communication and interpersonal skills
• Ability to work collaboratively with diverse groups, including staff, teachers, parents and volunteers
• Ability to maintain confidentiality and sensitivity
About Boulo: Don’t let your job search end here. Boulo is a recruiting platform that goes beyond titles and timelines. We help experienced, knowledgeable professionals stand out to hiring managers by showcasing value through a skills-first approach. If you’re tired of being overlooked on other job boards and seeking a new opportunity, join Boulo here: https://boulosolutions.com/