IN-OFFICE | FULL-TIME
Boulo is sourcing candidates for an Accounting Office Manager for our client's Birmingham division of an upscale residential and commercial firm.
Employment Type: Full-time
Pay: $55,000 – $70,000
Benefits: Health, 401K and PTO
General Responsibilities:
- Use Microsoft Office for daily tasks
- Uphold company values (customer service, quality, growth)
- Enter and organize data
- Maintain SharePoint and company drive folders
- Submit documents to corporate office
- Schedule and manage travel, conferences, and appointments
- Answer and direct phone calls, take messages
- Greet visitors and manage access to the office
- Handle and sort mail (email and postal)
- Communicate with employees, customers, and subcontractors to solve problems
Office Manager Duties:
- Purchase office supplies and materials
- Ensure office equipment is working and arrange maintenance when needed
- Distribute and track new employee packets
- Track employee PTO
- Coordinate local marketing and social media with Marketing Director
- Manage inventory of office and field equipment
Accounting Duties:
- Use Excel and QuickBooks for accounting tasks
- Enter data into QuickBooks (invoices, receipts, vendor info, etc.)
- Work with superintendents to collect project documents (timecards, safety reports, photos, etc.)
- Collect subcontractor insurance certificates and assist with audits
- Track vehicle costs monthly
- File insurance certificates, receipts, and invoices
- Manage new subcontractor packets and data
- Assist with monthly account reconciliation