Job Title: Chief of Staff
Location: Foley, AL (On-site 4-5 days a week)
Work Hours: 8:00 AM – 5:00 PM
Job Summary:
We are seeking an organized, proactive, and dynamic individual to serve as the Chief of Staff for our President and executive leadership team. This person will play a crucial role in coordinating the daily operations of our executive leadership, managing schedules, ensuring timely training, and supporting various cross-functional projects. The ideal candidate is someone who thrives in a fast-paced environment, is comfortable taking initiative, and has strong communication and organizational skills. If you are proficient in Excel, Teams, calendaring and project management and want to jump into a great business and culture, this could be a good fit for you!
Key Responsibilities:
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Executive Leadership Coordination: Assist in managing the executive leadership team’s daily activities, ensuring all tasks and meetings are organized and on time.
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Calendar & Schedule Management: Handle complex calendars for the executive team, ensuring optimal use of time and efficient scheduling of meetings, training sessions, and other key activities.
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Traffic Coordination: Oversee and manage the movement and schedule of team members, ensuring timely arrivals and transitions between meetings.
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Training Coordination: Ensure that all team members are on track with training schedules, deadlines, and any other professional development needs.
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Meeting Attendance & Note-Taking: Regularly attend meetings, take detailed notes, and track action items to ensure follow-through.
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Project Management: Assist with various ad hoc projects and tasks as needed, providing support and taking ownership of deliverables.
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Contribution to Strategy: Contribute ideas and insights during meetings and project discussions. Utilize intellectual curiosity to seek solutions and improve processes.
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Prioritization: Demonstrate strong judgment in prioritizing tasks and managing competing demands in a busy, fast-paced environment.
Qualifications:
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Strong knowledge of Microsoft Excel (basic formulas and functions), with the ability to quickly learn and apply new software tools.
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Ability to manage and organize multiple schedules, projects, and meetings simultaneously.
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Previous experience as an Executive Assistant or Chief of Staff in a dynamic business environment.
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Strong communication skills, both written and verbal, with attention to detail in note-taking and documentation.
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High degree of initiative, and the ability to work independently and take on new tasks with intellectual curiosity.
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Ability to maintain confidentiality and act as a trusted advisor to the executive leadership team.
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A proactive approach to problem-solving, with the ability to prioritize tasks effectively and manage time efficiently.
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Physical presence required in Foley, AL, 4-5 days a week bur flexibility is available.
Preferred Qualifications:
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Prior experience in a fast-paced, corporate, or executive-level environment.
Ability to remain adaptable and flexible as priorities shift or new challenges arise.
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