Executive Assistant

  • Location: Knoxville, TN
  • Remote: Hybrid
  • Type: Part-Time
  • Job #22381

HYBRID | PART-TIME

Job Title: Executive Assistant
Flexibility: Hybrid in Knoxville, TN 
Employment Type: Part-Time, 20 hours per week, flexible work hours
Pay: $25-28 per hour

Boulo is helping our client, a fast-growing startup operating in the mission-critical supply chain space, recruit a highly organized and proactive Executive Assistant to support their executive leadership team. This role will manage day-to-day operations across calendars, travel, and internal processes, while also serving as a point of contact for client-related invoicing matters. The ideal candidate is resourceful, detail-oriented, and thrives in a fast-paced, startup environment.

Key Responsibilities:

  • Manage and optimize complex executive calendars, ensuring alignment across multiple stakeholders
  • Coordinate travel arrangements across multiple team member calendars
  • Oversee PTO tracking and scheduling
  • Support onboarding and offboarding processes for employees and contractors
  • Create and submit Accounts Payable (AP) and Accounts Receivable (AR) requests
  • Follow up with clients on invoicing questions and ensure timely resolutions
  • Assist in planning and attend quarterly three-day on-site meetings in Knoxville, TN (2–4 times per year)
  • Identify and implement process improvements that support operational efficiency

Qualifications:

  • 3+ years of experience as an Executive Assistant or in an administrative support role
  • Experience managing multiple calendars and coordinating travel logistics utilizing Microsoft Outlook
  • Familiarity with AP/AR processes and tools
  • Comfortable working remotely with minimal supervision
  • Strong written and verbal communication skills
  • Detail-oriented with excellent organizational and multitasking abilities
  • Experience in a startup or fast-paced environment is a plus
  • Prefer candidates in the Knoxville area that can attend occasional on-site meetings and facilitate quarterly in-person meetings