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Executive Assistant

  • Location: Nashville, TN
  • Remote: Hybrid
  • Type: Full-Time
  • Job #22383

FULL-TIME | HYBRID

Boulo Solutions is partnering with a Nashville, TN Property Management company, to hire an Executive Assistant to support the leadership team.Duties include managing calendars, making travel, meeting and event arrangements as well as preparing reports and financial data. This role provides representation of the company's leadership by interfacing with team members, customers, vendor partners and potential clients.

Salary Range: $80-85k
Hours: In Office M-Th and Fri WFH or In office 8-5pm

To be an effective teammate, you will need to:

  • Have a tireless work ethic

  • Think BEYOND the box

  • Be confident and smart

  • Be self-sufficient and self-motivated

  • Think creatively

  • NOT accept the status quo

  • Work with passion

  • Take pride in your work

  • Be a good listener

  • Offer a solution with every problem

  • Be inspiring and empower your teams/portfolios

KNOWLEDGE/SKILLS/ABILITIES:

  • Exceptional verbal and written communication skills to liaise effectively with team members, leadership, and residents.

  • Outstanding organizational skills to manage multiple priorities, tasks, and deadlines efficiently.

  • A passion for chasing excellence and providing exemplary customer service.

ESSENTIAL JOB FUNCTIONS:

  • Answers, screens, and transfers inbound calls

  • Receives and directs visitors and clients

  • Performs general clerical duties including photocopying, fax, mail, and e-mailing

  • Maintains website

  • Handles requests for information and data

  • Prepares daily and bimonthly financial reports

  • Assists in closings

  • Plans events, facilities meetings and organizes community outreach programs

  • Prepares, completes and modifies documents including correspondence, reports, drafts, memos, contracts and e-mails

  • Schedules and coordinates meetings, appointments and travel arrangements as needed

  • Performs all other duties as assigned

 

SPECIFIC EDUCATION OR EXPERIENCE:

  • Advanced Microsoft Office Suite experience

  • Experience with company utilized software to include OneSite or Yardi is helpful, though not required

  • Knowledge of the operation of standard office equipment

  • High School diploma, associate or bachelor's Degree preferred

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

  • Frequently sit, stand and walk

  • Regularly required to talk or hear

  • Frequently required to use hands or fingers to handle or feel objects, tools or controls

  • Occasionally required to climb or balance, stoop, kneel, crouch or crawl

  • Occasionally lift and/or move up to 25 pounds

  • Vision abilities to include close vision, distance vision, peripheral vision and the ability to adjust focus

  • The noise level in the work environment is usually moderate

  • Temperature in the workplace is typically moderate, though the ability to withstand seasonal cold and heat of the outdoors is necessary
    Travel may be needed but no more than 20%. 

 About Boulo: Don’t let your job search end here. Boulo is a recruiting platform that goes beyond titles and timelines. We help experienced, knowledgeable professionals stand out to hiring managers by showcasing value through a skills-first approach. If you’re tired of being overlooked on other job boards and seeking a new opportunity, join Boulo here: https://boulosolutions.com/