FULL-TIME | HYBRID
Boulo Solutions is partnering with a small law firm specializing in Franchises who seeks an experienced, highly organized, and proactive individual who will provide high-level executive support. The office is in The Meadowbrook area in Birmingham, AL. This critical leadership role requires strategic thinking, operational expertise, and a forward-looking mindset to ensure seamless business continuity and optimize firm operations using advanced technologies including Office 365 applications, Adobe Sign, Clio Practice Management System, State Online Franchise Registrations…
Key Responsibilities:
• Deliver comprehensive executive support to the Managing Member including time management of all operations, calendar management, review and update of complex documents, executive correspondence, and meeting preparation including preparation and complication of critical information.
• Serve as the primary liaison between the Managing Member, clients, staff, and external partners.
• Oversee daily firm operations, managing staff workflows, and ensuring alignment with strategic objectives.
• Lead and coordinate firm-wide initiatives, projects, and client engagements to drive operational excellence.
• Utilize technology solutions to streamline operating expenses, improve efficiency, and reduce costs across the firm.
• Manage confidential and sensitive information with the utmost discretion and professionalism.
• Prepare, review, and distribute internal communications, reports, and legal documents.
• Facilitate leadership meetings, develop agendas, monitor action items, and ensure timely follow-up.
• Support financial processes including budgeting assistance, invoicing, expense management, and vendor relations.
• Continuously evaluate and enhance operational systems, workflows, and office procedures leveraging technology innovations.
• Assist with human resources functions such as onboarding, scheduling, and performance tracking.
• Conduct research and analysis to support informed decision-making and process improvements.
• Oversee vendor relationships and office facilities management.
Qualifications:
• Minimum 3-5 years of executive support experience. Preferably with at least 2 of those years in operational or leadership roles, within legal or professional services.
• Proven ability to act as a strategic partner and operational leader in a fast-paced, evolving environment.
• Demonstrated expertise in leveraging automation, or other technology tools to optimize operations and control costs.
• Exceptional organizational, analytical, and multitasking skills with strong attention to detail.
• Advanced proficiency with Microsoft Office Suite and familiarity with legal practice management or CRM software.
• Excellent written and verbal communication skills with the ability to draft clear, professional correspondence and reports.
• Discretion and confidentiality in handling sensitive information.
• Strong interpersonal skills and capability to lead and motivate teams effectively.
• Experience supporting budgeting, financial tracking, and vendor management preferred.
• Bachelor’s degree in Business Administration, Management, Information Technology, or related field preferred.
• Ability to exercise independent judgment and align decisions with firm goals.
About Boulo: Don’t let your job search end here. Boulo is a recruiting platform that goes beyond titles and timelines. We help experienced, knowledgeable professionals stand out to hiring managers by showcasing value through a skills-first approach. If you’re tired of being overlooked on other job boards and seeking a new opportunity, join Boulo here: https://boulosolutions.com/