IN-OFFICE | FULL-TIME
Boulo is recruiting an Executive Assistant to the CEO for our client, a leading non-profit provider of behavioral health and educational services. This role is essential in ensuring efficient operations and high-level administrative coordination across the organization.
Employment Type: Full-time
Flexibility: In-office with flexible work culture
Pay: $62,000 – $72,000
Benefits: Health, dental, vision, very generous PTO policy, 403B retirement plan
Key Responsibilities:
- Manage the CEO’s calendar, prioritize scheduling requests, and proactively troubleshoot conflicts.
- Serve as liaison to the Board of Directors: coordinate meeting logistics, prepare agendas, compile materials, and record minutes in compliance with organizational bylaws.
- Handle a variety of administrative tasks, including travel arrangements, correspondence, contact management, and expense reporting.
- Act as the primary point of contact for internal and external stakeholders on behalf of the CEO, managing highly confidential matters with discretion.
- Keep the CEO informed of key developments and upcoming responsibilities; anticipate needs and provide timely support.
- Coordinate executive team meetings, retreats, and organizational events.
- Facilitate smooth communication between the CEO and internal teams, reinforcing trust and alignment across leadership.
- Support outreach efforts and maintain follow-ups with key contacts and partners.
- Oversee office operations and assist in developing policies, procedures, and vendor relationships to enhance workflow.
- Manage internal information systems, including hardware, software, desktop support, and strategic planning, in collaboration with leadership.
Qualifications:
- Bachelor’s degree in Business Administration or related field preferred.
- At least 5 years in an executive support role, including 3 years of supervisory experience
- Excellent communication, organization, and interpersonal skills.
- Proven ability to manage confidential information and operate with a high level of professionalism and discretion.