Boulo Solutions is partnering with an established Birmingham based firm looking to hire an Executive Personal Assistant to work closely with their CEO on a variety of duties.
Salary: $50-55k
Benefits: 100% Company paid healthcare, vision, dental, PTO and 401k for Employee.
Schedule: Hybrid, Flexibility to work from home when the CEO is not in the office which is often.
Key Responsibilities
Administrative Support
- Manage and optimize the CEO’s calendar by scheduling meetings, appointments, and events while prioritizing and resolving scheduling conflicts.
- Organize travel arrangements, including flights, accommodations, and itineraries.
- Act as a gatekeeper for the CEO’s email, filtering, responding to, and escalating messages as needed.
- Prepare meeting agendas, take notes during meetings, and ensure follow-up on action items.
Communication and Coordination
- Serve as the primary liaison between the CEO and internal/external stakeholders, maintaining professionalism and confidentiality.
- Collaborate regularly with the leadership team to coordinate schedules, share updates, and track progress on key initiatives.
- Track deadlines and progress on multiple initiatives to ensure timely completion.
- Draft and proofread correspondence, presentations, and reports.
- Conduct research and compile information for the CEO’s civic and business engagements.
Project Management
- Assist in managing projects related to the company’s real estate philanthropic efforts.
- Conduct research and compile information for the CEO’s civic and business engagements.
Personal Duties
- Facilitate house maintenance projects as needed
- Buy gifts and send cards as requested
- Run errands and mail packages as needed
- Make various reservations as requested
- Other tasks as asked to do by the CEO
Other Duties
- Maintain an organized system for the CEO’s files, contacts, and key information.
- Stay informed about local developments in Birmingham, AL, that may impact business or civic engagements.
—
Qualifications
Experience: Minimum of three years in an executive or administrative assistant role, preferably supporting a senior executive. Experience or interest in real estate, philanthropy, or civic organizations is a plus.
Skills:
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite, and Outlook
Attributes:
- High degree of discretion and confidentiality.
- Ability to adapt to changing priorities and manage multiple tasks efficiently.
- Self-starter with a resourceful mindset.
- A calm and practical problem-solver, especially under pressure.
- Be available at various times of the day and occasional nights to facilitate tasks
—
Compensation and Benefits
- Competitive salary commensurate with experience.
- Opportunities for professional growth and development.
- Collaborative work environment in a central Birmingham location with remote work available.
About Boulo: Don't let your job search end here. Boulo is a recruiting platform that goes beyond titles and timelines. We help experienced, knowledgeable professionals stand out to hiring managers by showcasing value through a skills-first approach. If you're tired of being overlooked on other job boards and seeking a new opportunity, join Boulo here: https://boulosolutions.com/