IN-OFFICE | FULL-TIME
Boulo is sourcing candidates for an Office & Assistant Project Manager for our client's Birmingham division of an upscale residential and commercial firm.
Employment Type: Full-time
Pay: $55,000 – $70,000
Benefits: Health, 401K and PTO
General Responsibilities:
- Utilize Microsoft Office for general responsibilities
- Maintain and promote company core values (customer service, quality, growth)
- General data collection and entry
- SharePoint/server “O” drive folder organization
- Document submission to corporate office
- Schedule travel and conferences, making appointments and changes to appointments where necessary
- Answering and directing calls to appropriate parties, taking messages
- Greeting visitors and determining access to appropriate parties
- Opening, sorting, and distributing correspondence, including email and postal mail
- Interact with employees, customers, and subcontractors when appropriate and problem solve
Office Manager Responsibilities:
- Purchaser of office supplies and necessary materials
- Ensure operation of office equipment, order maintenance when necessary and troubleshoot malfunctions
- Distribute and collect new employee packets
- Track and record PTO for employees
- Coordinate with HFC marketing director for local marketing and social media
- Track and maintain inventory log of computer equipment and field equipment/tools
Bookkeeping Responsibilities:
- Data entry into QuickBooks – invoices, credit card receipts, ledger changes, new vendor information, etc. (if applicable)
- Communication with superintendents to collect and organize weekly project documentation to include timecards, safety meetings, job photos, invoices, receipts and daily reports
- Collect Certificates of Insurance from subcontractors and assist in insurance audit preparation
- File certificates of insurance, credit cards receipts, and invoices
- Assist with monthly account statement reconciliation