PART-TIME | REMOTE
Boulo Solutions is partnering with a marketing consulting firm that specializes in coaching products for companies that needs a Project and Travel Manager to join their team. Our Project and Travel Manager gets to play a key role in building and deepening client and team relationships. As an “air-traffic-controller,” you will spend your days managing projects, client follow up and scheduling in a timely and accurate way.
Hours:20-25 hours per week. 9-2pm Monday-Thursday (can grow in time to full time with hours 8-4, M-F) if candidate wishes
*This role will start as a 1099 then after a period of time move into a W2 position to confirm a good fit.
Location: Remote CST or EST candidates only considered
Pay: $30/hour
Start Date: Mid-January 2025
The role includes:
• Be strategic and forward thinking about managing scheduling, travel, itineraries, and client follow up.
• Produce client proposals (from templates) in a timely and accurate manner.
• Kick off and manage select client projects—including assigning tasks, overseeing data collection and proactively addressing needs.
• Write accurate emails and other outreach—using SOS(short, organized and skimmable) and ARC (clear call to action, clear recommendations and context).
• Organize materials for master classes, keynote talks and other events.
Will need to:
• Write, speak and interact clearly and professionally.
• Demonstrate strong culture building and people skills.
• Inject new ideas or suggestions to enhance company culture and performance.
• If full-time attend 1 to 2 conferences and/or team strategy retreat each year.
• Work independently and with teams as needed.
Travel and Schedule Management
• Coordinating travel and schedule management
o Manage CEO’s daily schedule
o Plan and book CEO travel and create travel itineraries
o Create expense reports based on travel
• Proposal content and development
o Support Executive team in drafting client proposals and managing scheduling
• Writing and Communication o Draft communications, manage scheduling, on behalf of CEO
o Ensure expectations as promised to clients and team are met
• Coordinating with / resolving critical client issues
o Ensure requests from team are proactively addressed / resolved
Project Management
Manage all aspects of assigned projects including:
• Attend client and potential client calls and collect information for next steps
• Customize client proposals using existing templates
• Track and record proposals and projects in the Monday platform
• Assign tasks and deadlines to writers and subcontractors
• Ensure expectations and deadlines as promised to clients and team are met
• Travel and logistics planning
• Client communication – utilizing the SOS writing style (will be trained on this writing style upon hire)
• Assist internal team with improving systems and processes
Travel and Schedule Management
Coordinating travel and schedule management
• Manage CEO’s Google calendar and send daily updates using existing template
• Research, book, and record CEO travel and create travel itineraries using existing template
• Create expense reports and bill client for CEO travel
Writing and Communication
• Draft communications, manage scheduling, on behalf of CEO
• Ensure requests from team are proactively addressed / resolved
About Boulo: Don’t let your job search end here. Boulo is a recruiting platform that goes beyond titles and timelines. We help experienced, knowledgeable professionals stand out to hiring managers by showcasing value through a skills-first approach. If you’re tired of being overlooked on other job boards and seeking a new opportunity, join Boulo here: https://boulosolutions.com/