IN-OFFICE | FULL-TIME
Boulo's client, a fast growing, family owned and operated Birmingham, AL based company is looking for an Executive Assistant & Office Manager to join their team. The ideal candidate should have quality reporting skills, ability to learn a new and industry specific software, pleasant telephone presence, desire to learn new challenges, and the ability to develop efficient processes. Attention to detail, deadline oriented, and time management is critical and a must.
Employment Type: Full-time
Pay: $50,000 – $60,000
Flexibility: In-office in Birmingham, Alabama
Benefits: Yes
Requirements:
- Ability to multi-task and learn industry specific software
- Good organizational, customer service and follow up skills
- Ability to create efficient processes for a growing business
- Microsoft Office (Excel, Word, Power Point) and Adobe proficiency
- Marketing Material & Social Media creation and management (desired)
Responsibilities:
- Assist President & CEO with daily responsibilities
- Oversee accounts receivable and payable
- Perform customer account analysis & CSR management
- Implement and maintain driver and sales incentive programs
- Oversee office administrative duties including maintaining office supply inventories, answering phones, creating and managing mailback program
- Onboarding and servicing clients
- Manage pick-up and delivery schedule changes, track and manage warehouse inventory items and manage post office related issues
- Distribute marketing/sales materials
- Schedule customer trainings and communicate with educators to maintain training schedule availability
- Produce and update OSHA training materials
- Communicate with drivers and oversee driver trainings
- Create and send monthly publication to customers
- Assist with government bid lists, vendor approval and event coordination
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